What’s the solution?

Why is it that Governance issues distract an organisation’s focus from their everyday business? Governments at all levels are passing new legislation and creating regulations that require businesses to be compliant in some way. The threat of litigation and its ugly public consequences is constant. These compliance issues can conflict with the constant pressure to improve business processes, and deliver IT efficiency where it will return value to the organisation.

What if there need not be a choice? What if an organisation can improve its business processes and IT efficiency while at the same time complying with regulations and protecting itself from litigation? It is possible and the solution exists today with Meridio. Meridio enterprise Document and Records Management (eDRM) is the solution to all your corporate governance issues.

Meridio is certified to comply with records management standards in North America, Europe and Australia. These industry standards for records management define the best practices for compliance to regulations and legislation. The company goes far beyond these standards by integrating where content is created; inside of desktop applications, collaborative environments, and line-of-business applications. This comprehensive approach allows customers to meet nearly any compliance challenge.

Litigation is almost inevitable in many industries in today’s society. To avoid it an organisation must be prepared. To properly manage litigation, an organisation must be informed. The robust records management capabilities of Meridio helps an organisation categorize documents so that it always understands its information liability, and disposes of content according to the best practices in an industry. Our records management organises content to make it easy to meet discovery guidelines. The rich search integration allows an organisation to quickly assess their liability in litigation and go to court prepared, resulting in lower litigation costs.

Ease of use
But even this great technology is useless unless an organisation is truly able to implement it across the enterprise, and that involves people and change. This software is unlike any other eDRM solution in that it does not have a user interface per se but leverages the familiar interfaces of the Microsoft Office family. Whether a user is using desktop applications such as Microsoft Word, managing email in Microsoft Outlook, or collaborating in Microsoft Office SharePoint Server, Meridio seamlessly delivers Document and Records Management that users can and will adopt.

It is neither possible nor desirable in all cases for users to declare records. For those situations, Meridio Enterprise Document Capture (EDC) automates the process of records declaration. EDC uses rules to process content such as email, instant messages, or legacy systems to migrate the content to the new system.

This is where the many information management benefits of Meridio are seen. By making it easy for users to categorise content, or by automating the process altogether, an organisation will become a rich information repository. Categorised information is a great tool in streamlining business processes, leading to an organisation that uses information as a true asset.

One of the obvious outcomes of compliance is the explosive growth in electronic storage. Meridio Storage Services allows an organisation to apply an Information Lifecycle Management (ILM) strategy to their content, saving up to 80 percent of the cost of storage. ILM works with content classification to minimize storage costs by migrating content to the most cost effective storage throughout its lifecycle.

Meridio eDRM makes it possible for an organisation to be compliant to regulations, help avoid and manage the impact of litigation while at the same time creating a real enterprise information repository that improves an organisations ability to compete. Meridio can achieve this while impacting as little as possible on the daily operations of your organisation.

For further information go to www.meridio.com.

Nigel Hutchinson is Vice President of EMEA at Meridio. He is responsible for sales, marketing and delivery of professional services to customers in the region. Hutchinson was one of the founding employees of Meridio and prior to his current role was responsible for product sales and marketing at Kainos. Hutchinson has 19 years experience in the technology sector and holds a BSc (Hons) degree in Computer Science from Queens University, Belfast.